Bylaws

Amended Bylaws of Washington Senior High School Booster Club, Inc.

Article I---Name
The name of this organization shall be the "Washington Senior High School Booster
Club”, hereafter known as WHS Booster Club.
Article II---Purpose
Section 1. The"WHS Booster Club will be a non-profit and non-political entity existing
only to further promote the academic, artistic and physical extracurricular activities of
Washington Senior High School.
Section 2. The purpose of the WHS Booster Club is to create interest in and enthusiasm
for activities sanctioned by the Washington Senior High School. Further it is to promote
attendance at all sanctioned activities and create, maintain, and project an open and
welcoming culture and encourage participation within the WHS Booster Club. In addition,
the WHS Booster Club will provide financial and volunteer support for all sanctioned
activities through projects recommended by said activities, and approved by the
WHS Booster Club.
Article III---Office Location
Section 1. The principal office of the WHS Booster Club shall be in the city of Sioux
Falls, SD at the office of the registered agent, which is currently the address of the high
school, 501 N. Sycamore, Sioux Falls, SD 57110.
Article IV---Membership
Section 1. Membership in the WHS Booster Club is open to any person, firm or
corporation that supports the purposes of the organization.
Section 2. Annual membership dues will be recommended by the membership
committee and voted on by the officers if there is a change in the fee structure.
Membership levels include:
Circle of Courage Membership $1000 or more
Orange Crush Membership starting at $500-$999
Warrior Membership $250-$499
Orange and Black Membership $150-$249
WHS Single Membership and WHS Spirit Membership $75
WHS Booster Member $25
WHS Faculty Donation $10
Section 3. The Articles of Incorporation and the Bylaws of the WHS Booster Club shall
govern all members.
Section 4. Any member representing any activity shall gain approval from the president
and the Activities Principal for any planned WHS Booster Club event and be responsible
for organizing and managing participation in that event.
Article V---Meetings
Section 1. Regular meetings will be held the first Monday of the month, excluding July
and January, in the WHS library or at a time and place determined by the officers, with
a three (3) week notice.
Section 2. At each regular membership meeting, a quorum shall be a minimum of twenty
(20) members with the President not voting unless there is a tie.
Section 3. The annual meeting of the members of the WHS Booster Club shall be held in
conjunction with the April meeting. The annual meeting shall be announced at the March
meeting of the same year. New officers shall be elected during the annual meeting.
Section 4. A meeting of the new officers will take place at the next regularly scheduled
officers meeting as called by the newly elected President.
Section 5. ​ ​Special meetings may be called by the President, any two officers or five
general members submitting a written request to the secretary and notice to the members
will be given at least three (3) days prior to the special meeting.
Section 6. Except as otherwise provided for by the WHS Booster Club, expenses
incurred by the officers and the members associated with the attendance at the meetings
will be borne by the individuals and not reimbursed by the organization.
Article VI---Board of Directors
Section 1. The Board of Directors shall consist of the duly elected Officers and the Past
President of the WHS Booster Club. The number of officers on the Board of Directors
shall be not less than five. The number of voting officers may be increased or decreased
to any odd number by the vote of the officers.
Section 2. The Past President shall be asked to serve on the Board of Directors for an
additional year in an advisory, ex-officio capacity with voting privileges.
Article VII---Officers
Section 1. The officers of the WHS Booster Club shall be President or Co-Presidents,
Vice President or Co-Vice Presidents, Secretary and Treasurer.
Section 2. The officers shall be nominated by the Nominating Committee and elected by
the membership at the annual meeting in April.
Section 3. A nominating committee, appointed by the president, with no less than three
(3) regular members, shall select a candidate for each office and present the slate of
nominations at the March meeting for the April election. Nominations may also be taken
from the floor.
Section 4. All voting shall be a voice vote.
Section 5. Officers shall serve for a term of one (1) year, from July 1- June 30.
Section 6. Each officer shall hold office for a period of one (1) year. Officers may not
serve in the same position for more than three (3) consecutive terms.
Section 7. One household may not represent more than one office except that Co-Presidents
and Co-Vice Presidents may be from the same household.
Section 8. In addition to the following duties, the officers of the WHS Booster Club shall
perform other duties which naturally pertain to their respective offices as needed to fulfill
the purpose of the organization:
President. The President shall preside at all meetings, appoint committee chairpersons,
serve as an ex-officio member of all committees, and call meetings of the Board of
Directors. The president may create new committees and perform all other duties
pertaining to the office. The President, or his or her officially designated attendee, serves
as the primary contact person for meetings with school officials and members of the
public and represents the WHS Booster Club at outside meetings and functions.
Vice President. In the absence of the President, the Vice President shall assume the
duties of the President. Vice President will automatically be the President elect of the
WHS Booster Club for the following year. If a vacancy of the presidency occurs, a new
Vice President will be elected at the next scheduled meeting.
Secretary. The secretary shall record the minutes of all meetings of the WHS Booster
Club and keep a record of all its activities. The secretary shall also be responsible for
correspondence/communication to the members and maintaining the membership
database, as directed by the President.
Treasurer. The treasurer shall keep accurate financial accounts of the WHS Booster
Club, receive all monies, maintain checking and investment accounts, pay all approved
bills, preserve vouchers and receipts, and file required annual government reports. At
each regular meeting, or upon request by any voting member, the treasurer shall make a
statement of the financial condition of the WHS Booster Club.
Article VIII---Committees
Section 1. The WHS Booster Club shall have the following standing committees:
Budget, Spirit Wear, Membership, Presidents Bowl, Nominating, Website, Fundraising, and
Celebration.
Section 2. Formation of other committees for special purposes shall be the jurisdiction of
the President. Each committee will have an odd number of members to exceed more
than one.
Article IX---Officer Vacancies
Section 1. Vacancies may be filled at any meeting of the officers, and such shall require
an affirmative vote of a majority of the officers at the time of any such election to fill any
vacancy or vacancies.
Section 2. In case of a vacancy in the office of the President, the Vice President shall
become President and serve as President until the next regular annual election of officers.
In case of a vacancy of both the President and the Vice President, a President and Vice
President shall be elected by the officers at the next regularly scheduled officer meeting
following the vacancy and subject to the approval of the members at the general meeting.
One household will represent no more than one office, except that members of the same
household may be Co-Presidents or Co-Vice Presidents.
Article X---Voting
Section 1. One vote is conferred upon each paid member of the WHS Booster Club at
any meeting of the members.
Section 2. One vote is conferred upon each officer during the meeting of the officers.
Section 3. One vote is conferred upon each appointed committee member during each
meeting of a committee.
Section 4. Voting must be done in person and not by proxy.
Article XI---Officer Meetings
Section 1. The President, the President's designated representative, or the majority of the
officers shall call officer meetings to conduct the routine business of the WHS Booster
Club in between monthly membership meetings. The officers shall determine the number
and frequency of the officer meetings. Prior notification of any officer meeting shall be
the responsibility of the party calling the meeting, and will be carried out by the
secretary. In any event, notice will be given at least 24 hours prior to any meeting.
Article XII---Budget
Section 1. The President and the Budget Committee shall solicit input from each
sanctioned activity regarding requests for the WHS Booster Club support in the coming
year. All active requests must be submitted to the Budget Committee for payment/reimbursement
by September 1st of the next school year. Receipts not received by this date will need to
undergo re-application.
Section 2. The Budget Committee shall draw up a preliminary budget for the coming
year based on this input and other known circumstances and factors and present it to the
membership for approval during the November​ ​meeting.
Section 3. Any member representing any activity may ask the Budget Committee chair
to present special requests to the Budget Committee of the WHS Booster Club for any
unforeseen needs during the year. The Budget Committee may approve such requests by
majority vote.
Section 4. The officers shall approve all the expenses of the organization.
Section 5. Two (2) authorized signatures are required on each paper check. Authorized
signatures are the president, vice president and treasurer. Authorized signatures may not
be from the same household. The Exception to this is Bill Pay for certain invoices through WHS
Booster Club authorized bank, with approval of Booster Club Executive Committee.
Section 6. Upon dissolution of the organization, any remaining funds will be used to pay
outstanding debts and any left monies will be spent for the benefit of the school at the
discretion of the officers and the members approval.
Section 7. The fiscal year will be July 1- June 30.
Section 8. Activities who request funds must have a representative of some kind, coach,
parent or student at a minimum of 70 percent of the meetings.
Article XIII---Member, Officer Expulsion
Section 1. Any member or officer may be expelled from the WHS Booster Club for
cause upon affirmative vote of at least a two-thirds vote of the officers. In the event that
the subject of such expulsion proceedings is an officer of the WHS Booster Club, said
officer will not be allowed to vote. Prior to any expulsion, the officer or member will be
given ten days notice and an opportunity to be heard by the Board of Directors. The
decision of the Board of Directors is final and not subject to review by school officials or
any court of law.
Article XIV---Assets and Business Affairs
Section 1. The Board of Directors shall control and manage the funds, property and
business affairs of the WHS Booster Club. Funds of the WHS Booster Club shall be
deposited in checking and investment accounts. Funds shall be withdrawn from these
accounts only by signature of two officers or approved Bill Pay as stated in Article XII Section 5.
Section 2. The WHS Booster Club shall maintain liability insurance that covers all
officers, members and volunteers and a surety bond that covers all officers.
Section 3. A yearly Agreed Upon Procedure shall be conducted by an independent accounting
firm at ​ ​the directive of the President and approved by the officers.
Article XV---Amendment and Repeal of Bylaws
Section 1. These Bylaws shall be reviewed every other year by the Bylaws Committee which shall
consist of at least three (3) members appointed by
the President.
Section 2. These Bylaws may be amended by a majority vote at any membership
meeting with due notice of 30 days.
Section 3. The Bylaws will be open to viewing at anytime and will remain posted on the
Booster website.
KNOW ALL MEN BY THESE PRESENTS:
That the undersigned, being the officers of the above named WHS Booster Club, to wit:
WASHINGTON SENIOR HIGH SCHOOL BOOSTER CLUB, INC., ​Do hereby
certify that the above and foregoing Bylaws were duly adopted as the Bylaws of said
WHS Booster Club at an incorporators' meeting thereof, on the 1st day of
May, 2018, and the same do now constitute the Bylaws of said WHS
 

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President

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Vice President

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Secretary

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Treasure